Run every sports field job, crew, photo, schedule, and invoice from one organized system.
SportsFieldOps helps turf, field maintenance, and sports construction companies replace scattered texts, spreadsheets, notebooks, and memory with one clear system for jobs, crews, fields, photos, notes, proposals, and billing.
Built for sports field work. Designed for owners, operations managers, dispatchers, and field crews.
14-day free trial · No credit card required · Cancel anytime
Built for the companies that install, renovate, and maintain sports fields.
If your work happens on natural turf, synthetic turf, infields, or athletic facilities, SportsFieldOps is built around how you actually operate.
Designed for every athletic field, from Little League diamonds to professional stadiums.
You didn't start a sports field company to spend Sundays sorting through group texts and spreadsheets.
Growing sports field companies tend to break in the same places. Scattered information. Lost follow-ups. Work done but not documented. Invoices that don't match what actually happened in the field.
Scattered texts and group chats
Crew updates, schedule changes, and customer questions live across three group texts, a notebook, and your memory. By Friday, nobody is sure which field got finished.
Photos buried on different phones
Your foreman took clean before/after shots of the irrigation break. They are somewhere on his phone. The school facilities director is asking for them now.
Quotes that do not turn into clean work orders
A signed proposal is one thing. A crew showing up with the right scope, materials, and equipment is another. The handoff is where the details disappear.
Work completed but not billed properly
Change orders happen verbally. Extra hours never make the invoice. Months later, you are leaving real money on the table without realizing it.
Weather delays and shifting schedules
A rained-out Tuesday cascades into the rest of the week. Without a single system, every reschedule becomes a round of phone calls and missed details.
No clean job history by field or customer
When a school calls about last year's renovation, you should be able to pull the photos, scope, notes, and invoices in seconds — not search five tools.
SportsFieldOps gives you one place to see what was sold, what was scheduled, who is doing the work, what happened in the field, what needs billing, and where the profit is.
One system. Five connected workflows.
From first quote to final invoice — each workflow talks to the next, so fewer details get missed.
Sales Pipeline
Leads. Field evaluations. Customer pipeline. Win-rate tracking.
Proposals
Itemized scope. Proposal PDFs customers actually say yes to.
Work Orders
Day plans. Field notes. Photos. QA checklists. Job P&L.
Crews & Equipment
Personnel directory. Equipment fleet. Hour tracking. Maintenance alerts.
Invoices & Reports
Itemized invoices. AR aging. Customer statements. Profit by customer.
Finally see what is happening across the business without chasing everyone.
SportsFieldOps gives owners and GMs a clear view of the work, the customers, and the money — without pulling reports out of three different tools or waiting until Friday.
- See job status without calling three people
- Track photos, notes, and field history in one place
- Turn approved proposals into cleaner work orders
- Spot work that is completed but not yet billed
- Improve handoff from sales to operations
- Give schools, municipalities, and facility directors more professional updates
- Reduce the number of details living only in someone's head
- Assign crews and jobs from one schedule
- Attach photos to the correct field and work order
- Record notes from the field on any phone
- Track delays and schedule changes without rebuilding the week
- Keep job details out of text chains and voicemails
- Help crews know exactly what was promised and what still needs doing
Give the field team one place to see what needs doing.
Operations managers, dispatchers, and crew leads get a single source of truth for the day, the week, and the season — built around how field work actually happens.
Not plumbing software with turf words pasted on top.
Sports field work has its own rhythm: fields, facilities, weather windows, crews, photos, surface conditions, maintenance notes, renovation work, and customer reporting. SportsFieldOps is designed around those workflows from the start, instead of being a generic field-service tool dressed up to look familiar.
- Grow-in periods, overseed windows, and aerification cycles built into scheduling
- Weather-aware work-order rescheduling, a rained-out Tuesday doesn't break your week
- Photo documentation that matters: before/after, mound rebuilds, paint quality, irrigation breaks
- A scope-of-work vocabulary that already knows what "drag the infield" and "lip flush" mean
- Customer types your invoicing actually needs: school districts, municipalities with PO numbers, athletic departments, private clubs
- Synthetic AND natural turf workflows, infill levels, seam inspections, GMAX testing, grow-in tracking
Stop losing $20,000 deals in your inbox.
Every lead, field evaluation, proposal, and signed work order moves through a single visual pipeline. Drag a card to update the stage. Filter by salesperson, customer type, or quarter. See exactly where every dollar of pipeline value lives.
- Drag-and-drop pipeline with custom stages
- Lead value, win probability, and weighted forecast in real time
- Field evaluation forms attached directly to each lead
- Proposal builder with line-item pricing, scope libraries, and price books
- Win-rate analytics by salesperson, customer type, and lead source
Every job in one place. Including the photo your foreman took at 6:23am.
A work order isn't a line in a calendar. It's the scope, the crew, the equipment, the photos, the change orders, the QA checklist, the actual labor and material cost, and the customer sign-off, all linked together, all on one screen.
- Scope of work with proper bullet-list formatting
- Day plans with per-day crew and equipment assignments
- Photo upload from any phone, geo-tagged, attached to the work order
- Change orders that flow back to the proposal AND forward to the invoice
- Live job P&L, actual cost vs. budget, updated as labor hours and materials are logged
- QA checklist and customer sign-off captured digitally on a phone
See exactly where every crew is. Right now. From anywhere.
The dispatch board, the crew directory, the equipment fleet, and the maintenance schedule all share the same data. Assign a crew to a job, they see it on their phone. Move an asset to maintenance, dispatch knows it's offline. No more double-booking. No more "wait, who has the truck?"
- Dispatch board with drag-and-drop crew and equipment assignment
- Crew member directory for personnel: subs, day labor, no-login workers
- Equipment fleet with hour tracking, internal hourly rates, and maintenance alerts
- Predictive maintenance flags, by hours, by calendar, by damage report
- Pre-trip inspection logs, DOT-style, signed on a phone
- Fluid-trend auto-flagging, catches potential leaks before they become breakdowns
Cleaner reporting for owners, lenders, and sureties.
SportsFieldOps generates a percentage-of-completion WIP schedule from your live jobs — the same kind of report your surety, lender, or CPA typically asks bonded contractors to produce. Available on Pro and Enterprise.
Built from your live job data
Contract value, earned revenue, cost-to-date, and over/under-billing are computed from your work orders, change orders, time entries, and invoices — not a separate spreadsheet.
One-click CSV export
Designed to replace the half-day spreadsheet rebuild bonded contractors typically do before sending a WIP to their surety or lender.
Per-job and portfolio views
Nine per-job columns and eight portfolio KPI cards give owners a clearer picture of what's earning, what's lagging, and what needs attention.
What a more organized operation tends to look like.
These are example outcomes based on common workflow improvements seen when sports field companies move off scattered tools and onto a connected system. Actual results vary depending on company size, adoption, and current processes.
Fewer hours spent on dispatch and scheduling
Owners and ops managers typically reclaim time previously spent stitching together texts, calendars, and notebooks each week.
Cleaner billing for work that was completed
Centralized work orders, change orders, and field notes help reduce work that gets done but never makes the invoice.
More professional documentation for customers
Schools, municipalities, and facility directors get clearer proposals, cleaner invoices, and real photo and field history on request.
Try your own numbers with the ROI Calculator. We don't publish "average customer" figures until they are backed by real customer data.
A helpful layer, not the whole product.
SportsFieldOps can help owners and managers spot what is stuck, what is unfinished, what needs billing, and where work is piling up — using the data that is already in your jobs, work orders, and invoices.
- Plain-English job briefs that summarize where a work order stands
- Sanity checks that flag jobs over budget or under-billed
- Margin and pipeline observations drawn from your live data
- Available as part of Pro; deeper portfolio insight on Enterprise
The main story is still jobs, crews, photos, scheduling, proposals, and billing. AI is there to help you see across them faster.
Job: Lincoln HS synthetic turf replacement.
Status: In progress, day 4 of 7.
Completed: sub-base prep, irrigation rough-in.
Outstanding: turf install, line painting, final inspection.
Action needed: confirm change order before next progress invoice.
Sample output for illustration. Real briefs reference your live work orders.
"I built SportsFieldOps because every sports field company I worked with was running a real business out of group texts, spreadsheets, and a yellow notepad. The owners couldn't see what was happening in the field. The field crews couldn't see what was already approved. Neither side had time to fix it. So I did."
Frankie Barwell, Founder, SportsFieldOps — A Blue Collar Jam product
Simple, transparent pricing.
Two flat tiers for most companies. Custom pricing for larger or more complex operations.
For growing teams that need more users, more jobs, better scheduling, reporting, photos, proposals, and operational control.
Start Free TrialFor larger companies, complex workflows, multiple crews, onboarding needs, integrations, or custom setup.
Book an Enterprise Demo14-day free trial. No credit card required.
Frequently asked questions
Is this just generic field-service software with a sports-turf paint job?+
No. SportsFieldOps was built specifically for the sports turf industry. The scope-of-work vocabulary, the seasonal scheduling logic, the customer types — schools, municipalities, athletic departments — and the photo-documentation workflows were designed around how turf companies actually work.
Do I need to be technical to set this up?+
No. The onboarding wizard walks you through company setup and seeds your account with realistic sample data. Most owners are productive within 30 minutes.
What if my crews don't have iPhones?+
SportsFieldOps works on any modern smartphone through a mobile-optimized web app. No app store install required.
Can I import my existing customer list?+
Yes. CSV import for customers, equipment, and price books is supported.
What happens after the 14-day trial?+
We email you 3 days before the trial ends with a one-click upgrade option. If you don't subscribe, your account moves to a read-only state for 30 days so you can export your data.
I'm a bonded contractor — is the WIP schedule on Pro tier surety-ready?+
Yes. The core WIP on Pro includes the full percentage-of-completion math, all 9 per-job columns, 8 portfolio KPI cards, and the CSV export your surety expects. Enterprise adds AI WIP Insight and Committed Costs.
Why is AI WIP Insight only in Enterprise?+
It's designed for portfolios with real volume. A 3-job shop doesn't need an AI CFO advisor; a 40-job bonded contractor absolutely does.
One organized place for the work, from first quote to final invoice.
Start a free 14-day trial. No credit card required. We'll seed your account with realistic sample data so you can see how it fits a real sports field operation.
Questions? Email admin@sportsfieldops.com, we read every message.