Your sales pipeline shouldn't live in your inbox.
A visual, status-driven pipeline from first enquiry to a paid job. Stages: Enquiries, Proposals, Work Orders, Invoiced, Paid. Cards advance automatically as deals progress. Nothing to drag. Attach the field evaluation, run an Aerial Field Measurement without a site visit, generate the proposal, convert to a signed binding contract, click a card to open its detail, all without leaving the page.
Leads
Capture from web forms, email forwards, or manual entry. See each deal's value, stage, and customer at a glance.
Field Evaluations
Mobile-friendly inspection forms. Photo capture during walk-through. Auto-populates proposal scope. PDF export for the customer.
Aerial Field Measurement
Measure the field from satellite imagery instead of driving to it. Compare against regulation dimensions. Auto-generate a priced material takeoff. See /how-it-works/field-measurement.
Signed binding contracts
Once the customer signs a proposal, it becomes a locked contract with document versioning. Change orders update the contract value, and the trail is preserved for review.
Project Tracker
Every job on one line, with stage, contract value, cost-to-date, and gross margin. Included in Professional and Enterprise.
Auto-advancing board
Accept a proposal and the card moves to Work Orders. Invoice a job and it moves to Invoiced. Record the payment and it moves to Paid. The board reflects reality without anyone dragging anything.
Annual Maintenance Contracts
Turn a recurring maintenance agreement into a contract that runs itself. Build the year once, with a defined scope for each month, then let SportsFieldOps generate the monthly work orders and the monthly invoices on the schedule you set.
Month-by-month scope
Set exactly what happens each month, mowing cadence, aerification, overseeding, fertilization, soil testing, all under one annual agreement.
Contract-level pricing
Price the whole year with an annual total, and the system splits it into an even monthly billing amount, or set your own figure.
Auto-generated visits
Each month's work orders appear on the schedule automatically, so the crew always knows what is due and nothing is forgotten.
Auto-generated invoices
Every month's invoice is created from the contract on the cadence you choose, with your standard payment terms already applied.
Signed and locked
The customer signs once, and the agreement is stored as a locked, versioned contract.
Bring your old proposals across
Moving from another system, or from a decade of Word and PDF proposals? Upload an old proposal or contract and SportsFieldOps rebuilds it as a clean record, so your history comes with you.
Upload a PDF, a Word document, or even a photo of an old printed proposal.
AI reads the document and structures the customer, date, site, scope, and line items for you.
Your office reviews and corrects the draft before it is saved, so every record is accurate.
Prices are captured exactly as printed and never invented; a single lump-sum total stays a lump sum.
Every imported job seeds your field and pricing history, so future bids get faster and more consistent.
Ready to see it on your own fields?
Invite-only onboarding. Guided setup, data migration, and crew training included.
Invite-only onboarding, we work with a select number of companies so every setup gets proper attention.